A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. Job Analysis is the procedure through which you determine the duties of the positions to be staffed and the characteristics of people who should be hired for them. Continue… However, most job descriptions will contain at least three parts: the job title, a job identification section and a job duties section. How to write a Secretary job description. Job description is a written statement of all the duties and responsibilities to be performed on a particular job and job specification is a written statement of the personal qualities an individual should possess to perform a particular job. The reasons why errors could be happening during the process of job analysis are mainly because of obsolete description. A job description is like a list of expectations from the side of a company towards the candidate. The role of business analysis work is: First, it can help organizations to aware the changes. Job description and job specification are two integral parts of job analysis. Job Specification vs Job Description. This helps both employer and employee understand what exactly needs to be delivered and how. Job Specification. Both these together give a complete understanding about job title, position, location, qualification, skills, duties, responsibilities, skills etc. The process results in collecting and recording two data sets including job description and job specification. Now let me show you how to write a job description like that. This is usually a statement which consists of qualification, characteristics, traits etc, for an employee to possess to perform his duties. The output from a job analysis is used to develop a job description and its job specifications. ORDER A CUSTOM-WRITTEN, PLAGIARISM-FREE PAPER HERE Time and again, baristas are viewed as the face of this organization because of the prominent role in everyday’s operations. Rich in the right kind of content, they also lead to more qualified applicants. The job description is a written statement that describes the activities and responsibilities of the job as well as its important features, such as working conditions and safety hazards. Conversely, Job Specification is a statement showing what a person must possess for getting selected. Educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. When clearly defined job descriptions and job specifications are in place, it is ensured that the right fit for the job is hired. It expresses what an applicant must possess for getting selected. Avoid creative job titles like “Sales Ninja.” Why? It helps in selecting the most appropriate candidate for a particular job. Develop a job description and job specification. 5. Job description and job specification make sure that all the individuals we recruit align with the goals, mission, vision, and objective of the organization. Though preparing job description and job specification are not legal requirements yet play a vital role in getting the desired outcome. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. In plain English, it is where the nature of the job is described. Job Description Writing Process. Job analysis process should explore the changes f… They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. It also includes general health, mental health, intelligence, aptitude, memory, … 700+ job description templates. Going through the job description prescribed by the organization enables an employee to understand the kind of quality and efficiency that they are looking for. These job description examples show how: Once the draft gets prepared, it is circulated to the managers, supervisors, and the employees. Your job description is the first touchpoint between your company and your new hire. Job Specification states the minimum qualifications required for performing a particular job. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. Job description is all about collecting and recording basic job-related data that includes job title, job location, job summary, job duties, reporting information, working conditions, tools, machines and equipments to be used and hazards and risks involved in it. The analysis produces information on job requirements this information is then used for developing job descriptions and job specifications (i.e. The job description is a summary of what an employee will do after getting selected. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. You can copy, adjust, and use this job description template right off. After sorting of the information, the changes that need to be made in the jobs is identified and is written on paper. Job analysis is broadly bifurcated into two components i.e. They help to clarify work functions and reporting relationships, helping employees understand their jobs. It is necessary to define them accurately in order to fit the right person at the right place and at the right time. Job description includes basic job-related data that is useful to advertise a specific job and attract a pool of talent. Optimized for job board approval and SEO, our 700+ job description templates boost exposure, provide inspiration and speed up hiring. Job explanations help in setting up clear objectives. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. job description and job specification. Add your company name and location to avoid looking spammy. They don’t tell the applicants of the location of the job, so applicants don’t know how far to travel and what travel costs might be acquired. Job description and job specification are two very important processes for organizations seeking to hire competent individuals. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different criteria.Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Whereas, job specification is a particular set of skills or attributes … It denotes the minimum and maximum qualifications of the candidates. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. It helps in attracting, targeting, recruiting and selecting the right candidate for the right job. Learn management concepts & skills rapidly with easy to understand, richly illustrated self-paced learning modules & downloadable powerpoint presentations. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. It includes information such as job title, job location, reporting to and of employees, job summary, nature and objectives of a job, tasks and duties to be performed, working conditions, machines, tools and equipments to be used by a prospective worker and hazards involved in it. As a premium member, you get access to view complete course content online and download powerpoint presentations for more than 200 courses in management and skills area. The data which is obtained from the Job Analysis acts as a base for forming the Job Description. On the other hand, Job Specification contains educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. Designing Job Descriptions and Job Specifications: At this stage, the job analyst prepares a draft of the job description and the specifications. https://jobdescriptionswiki.com/personal-assistant-job-description The process of writing a job description requires having a clear understanding of the job’s duties and responsibilities. The job description includes the job title, the full time salary, what kind of person is responsible for the job vacancy and what the jobs responsibilities are, for the specific job being applied for. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. A job specification outlines specific traits a person needs to do the job. If the job specifications are not prepared as a separate document, they are usually stated in the concluding section of the job description. Post to multiple job boards in a single submission. be the job description and the personal specification. © Management Study Guide The job description is a summary of what an employee will do after getting selected. All of this is free! In conclusion, job analysis / job descriptions, as a management tool, can greatly simplify an organization's human resource management. Job descriptions … Difference Between Economic and Non-Economic Activities, Difference Between Product and Production Concept, Difference Between Micro and Macro Economics, Difference Between Developed Countries and Developing Countries, Difference Between Management and Administration, Difference Between Qualitative and Quantitative Research, Difference Between Measurement and Evaluation, Difference Between Percentage and Percentile, Difference Between Journalism and Mass Communication, Difference Between Internationalization and Globalization, Difference Between Sale and Hire Purchase, Difference Between Complaint and Grievance, Difference Between Free Trade and Fair Trade. Employee's qualification, skills and abilities. We are a ISO 9001:2015 Certified Education Provider. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Nevertheless, various employees perform different tasks in this organization including baristas. Although we can easily see work as static and stable, but in fact, work constantly changed, people were often engaged in work who will change fine-tuning of work to adapt environmental conditions, or adapt habits of the individual to complete work. Let us now summarize the above differences as follows: The job description defines role, responsibilities and duties to be performed on a job position. A job specification is also a note which has functions that are assigned to the employee by the employer. The statement which explains the minimum eligibility requirements, for performing a particular job is known as Job Specification. ADVERTISEMENTS: They help in evaluating a candidate against the requirements of the job and selecting the most suitable one. A job specification is a list of a job’s “human requirements,” that is, the requisite education, skills, experience, personality, and so on. Conversely, Job Specification is a statement showing what a person must possess for getting selected. Ready to hire? List the steps in human resource planning (HRP). Management Study Guide is a complete tutorial for management students, where students can learn the basics as well as advanced concepts related to management and its related subjects. addresses or telephone numbers which are vital for the application forms to be sent back to. All the above job description and person specifications are brief and don’t not provide any form of contact details e.g. It expresses what a prospective employee must do when he will get the placement. Job description and job specification both hold their importance in human resource management. Job Description is a concise written statement, explaining about what are the major requirements of a particular job. Job specification is a statement of the minimum levels of qualifications, skills, physical and other abilities, experience, judgment and attributes required for performing job effectively. Any job vacancy can not be filled until and unless HR manager has these two sets of data. Better job descriptions attract better candidates. Job Specification deals with the primary responsibilities that should be performed by the candidate. Importance of Job Analysis. For example, job description and job specification-the end products of a job analysis – form the basis for recruitment. Job … Job descriptions are also used in various HR processes like recruitment, selection, orientation, performance assessment, succession The form will also contain the salary details, benefits, as well as other necessary information that associates the job position to be filled in. Both job description and job specification are essential parts of job analysis information. It may be in a separate document or the same document as the job description. It also clarifies who will report to whom. In other words, it is a statement of the minimum acceptable qualifications that an … The job description and job specification is the first location to look when workers are not doing what we want them to. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. Job Description and Job Specification Essay. 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